Itemized List. Prepare an itemized list of all items/areas to be repaired and/or cleaned (e.g.When a rental unit requires either repair or cleaning, the landlord should take the following steps: It is the duty of the landlord to make sure any repairs or cleaning is properly completed and in a timely fashion. The Inspection may result in repairs and cleaning that the landlord must complete. Completing Repairs and Cleaning Recorded on the Move In Checklist In some states, this checklist is required to be used during the Move Out Inspection. Even if not required, it will be useful to have when conducting the final inspection. Keep a copy of the signed checklist for your records.At this point the tenant and landlord should agree upon a plan for any necessary repairs or cleaning (see below for step-by-step instructions).The landlord will provide a copy of the completed and signed Move In Checklist to the tenant.Both parties will then sign the completed checklist.Once the checklist is complete, both parties should review it in its entirety.Repeat these steps for each room in the rental unt.The pictures should be signed and dated by both parties to avoid any dispute over the timing or authenticity of the pictures. For documentation purposes, both the tenant and landlord should have a copy of these pictures. Pictures. Take several pictures of the property.If damaged or unclean items, provide specific details on the condition of the item and the action that will be taken.If there is an item or room that is not applicable, clearly note the fact. Avoid being vague and do not leave any blank spaces that may create ambiguity. Clearly notate when a room or item is not applicable.If there is damage, specify the type of damage and exactly where it is located. Provide as much specific information as possible. RN = Repair Needed) that may need to be taken. Our Move In checklist contains a helpful legend to assist in recording the property condition (e.g, EC = Excellent Condition) and any action (e.g. Fill out the appropriate box for every item on the checklist for that room.Inspect each item in the room starting with the most general items (e.g., walls, floors etc.) to the most room-specific items (e.g., Stove, toilet, etc.).Both parties should fully inspect one room at a time.Each party should have a blank copy of the checklist prior to the inspection.When completing a Move In Checklist, follow these step-by-step instructions to make sure the entire process has been properly documented: When filling out the Move In Checklist, make sure that this is clearly noted to avoid any ambiguity. In the template provided, some of the items will not be applicable for each room. Items within each Roomįor each room on the checklist, it must list the items that will be inspected. The number and types of sections listed will be dependent on the rental unit. The checklist should contain a separate section for every area of the rental unit that the tenant will be responsible for. The Move In Checklist should contain a list of every single room and entryway in the rental unit. This section should be used for the Move Out Inspection to document money owed to the landlord. Costs. The checklist should have a final column to list the costs incurred for any damages or areas that required cleaning.Move Out Inspection. There should also be a separate column next to the Move In Inspection to note any damages discovered during the Move Out Inspection.
Move In Inspection. There should be a column to note any damages discovered during the Move In Inspection.This is important as your checklist should contain an identical “Move Out” section for when the tenant moves out. Inspection Items. The checklist should list every room and item to be inspected.This includes both damages found during the Move In Inspection as well as during the final inspection when the tenant moves out. Instructions. The checklist should contain clear instructions on conducting the inspection and assessing potential damages.What a Tenant Move In Checklist Should IncludeĪ Move In Checklist should provide the following: It increases the likelihood that the property will remain in good condition.It provides written documentation in case there is damage that the tenant claims they did not cause.It reduces the likelihood of disputes with a tenant.It holds tenants accountable for damages, beyond normal wear and tear, that occur during the tenancy.It provides an organized way to keep track of the property’s condition.If a Move In checklist was not provided, landlords may be significantly limited from recovering money for any damages discovered during the Move Out Inspection.Įven if providing a checklist is optional, there are several benefits to use one:
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